Rent Reminder
Send a friendly rent reminder to a tenant before or on the due date.
Includes required fields, attachments, and recipients
Takes <30 seconds. No setup required.
What this workflow standardizes
Operational outcomes
- Sends a friendly rent payment reminder to a tenant ahead of or on their due date.
- Monthly rent reminder
- Rent due notification
- Tenant payment reminder
Fields your team can fill in
To
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Subject
Rent Reminder — property_address, tenant_first_name
Hi tenant_first_name,
Just a friendly reminder that rent for Unit unit_number at property_address is due on due_date. We want to make sure this is on your radar before the due date.
PAYMENT DETAILS
• Unit: unit_number
• Amount Due: $rent_amount
• Due Date: due_date
• Pay Online: payment_portal_url
PAYMENT OPTIONS
The easiest and fastest way to pay is through the tenant portal at payment_portal_url. We accept ACH bank transfers (no fee) and credit/debit cards (processing fee may apply). Checks may also be dropped off or mailed to our office — please allow extra time if paying by mail.
LATE FEE NOTICE
Per your lease agreement, a late fee will be applied to any rent not received by late_fee_date. We know things come up — if you anticipate any difficulty making payment by the due date, please reach out to us before that date and we'll do our best to work with you.
If you've already submitted payment, please disregard this message. Thank you for your continued tenancy — we appreciate having you as a resident.
Questions? Reach us at me::phone or through the tenant portal.
Workflow context
When to use this workflow
Use this workflow before or on the rent due date when a tenant needs a friendly reminder with payment details and portal link.
What this replaces
This replaces manually writing rent reminders, retyping payment amounts and due dates, and checking whether late fee timing and portal links are included.
Why teams standardize this email
Rent reminders should be clear, respectful, and consistent. A workflow helps property teams include payment details while allowing review before the message is sent.
What Toggles handles
The workflow prepares the operational details your team should not have to rebuild by hand.
- Inserts the rent reminder email in Outlook
- Prompts for tenant name, property address, unit number, rent amount, due date, payment portal URL, late fee date, and phone number
- Adds a tenant and property-specific subject line
- Keeps payment option language consistent
- Leaves the draft editable before sending
FAQ
Does Toggles collect rent payments?
No. Toggles prepares the email and can include a payment portal link. Payment happens through your existing payment process.
Can this be personalized for a specific tenant?
Yes. The Outlook draft remains editable before sending.
Is Toggles a bulk rent reminder system?
No. Toggles is for user-initiated Outlook drafts, not mass automated sending.
Email workflow audit
Make sure this is the right workflow to standardize first
Use the audit to compare repeatable Outlook emails by volume, risk, and complexity before choosing the first workflow for your team.
How it works
Use this workflow inside Outlook without rebuilding the email manually
Standardize the full process, then let your team launch the same complete email whenever they need it.
Add this workflow
Add this example to Outlook so the full email process is ready to use right away.
Install this workflow →
Open it in Outlook
Launch it from the compose window where your team already works.
Review, fill, and send
Review the remaining fields, then send with the right message already in place.
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Roll out the standard
Standardize this process in Outlook
Start with one workflow, then give your team the same approved message, recipients, attachments, and structure every time.
Helpful Resources
5 Everyday Email Tasks You're Wasting Time On (And How to Fix Them)
Discover how professionals can save hours each week by automating repetitive email tasks, ensuring consistency, and improving communication quality with Toggles for Outlook.
Toggles for Outlook Quickstart Guide
A step-by-step guide for getting started with Toggles for Outlook.
Toggles Business Pro Quickstart Guide
A step-by-step guide for getting started with Toggles for Outlook for your team with Business Pro.