Start with one workflow. Scale to a team standard.
Pick the plan that fits how you work today, then grow into shared workflows, tighter standards, and stronger team control inside Outlook.
Best when one sender or a very small team needs a repeatable way to build complete client emails in Outlook.
$120 / year
Best when multiple people need to send the same client emails with shared standards, admin oversight, and less variation.
$180 / year / user
Everything in Premium, plus:
Starting a Business Pro trial?
We'll help you identify your highest-impact repetitive emails and build your first 3 workflows so your team sees value faster.
See what each plan includes
Both plans work inside Outlook. Business Pro adds the team controls needed to standardize how repeatable client emails are sent.
| Capability | Premium | Business Pro |
|---|---|---|
| Reusable Outlook workflows | ||
| Approved wording and variables | ||
| Recipients, signatures, and attachments included | ||
| Structured send steps inside Outlook | ||
| Prevent missing attachments and recipients | ||
| Workflow recommendations in compose | ||
| Individual usage visibility | ||
| Team workflow sharing | ||
| Admin controls | ||
| Team adoption and usage reporting | ||
| Centralized workflow and attachment management | ||
| Multi-level folder organization | ||
| Centralized org storage | ||
| Priority support |
Manual email processes stay expensive even when the tools are “free”
The real cost shows up in review cycles, missed attachments, inconsistent wording, and slower onboarding.
Manual process
Draft folders, old emails, docs, and manual checks
Draft folders and old emails
People start from different versions, so wording and structure drift fast.
Attachments added manually
Required files get missed or the wrong version goes out.
Recipients checked by hand
Managers end up reviewing emails because the process is fragile.
New hires learn by guessing
It takes weeks to learn what each email should include.
Hidden cost of staying manual
The process looks familiar, but it stays unreliable as the team grows.
With Toggles
Standard workflows, complete emails, and better team control
Reusable Outlook workflows
Apply the full standard email in one step directly inside Outlook.
Attachments and recipients included
The workflow inserts the right files and addresses every time.
Shared team standard
Everyone sends the same approved version instead of editing their own.
Faster rollout and onboarding
New and experienced team members follow the same process from day one.
Best fit for teams sending repeatable client emails
Complete emails sent the same way every time
Less variation across the team
Fewer mistakes and follow-up fixes
Faster onboarding and guided rollout
See how Toggles differs from Outlook templates, text expanders, AI writing tools, and other ways teams try to standardize repeatable emails.
Pricing only matters if the process gets more reliable
Teams buy Toggles when repeatable client emails need to become easier to trust, easier to roll out, and easier to keep consistent.
Since implementing Toggles, our team has experienced a major increase in consistency. Reps are sending the same critical client emails the right way without manager review.
After rolling out Toggles in customer service, our email process became easier to trust. Required details and documents are far less likely to be missed.
Toggles made it much easier to standardize how our team communicates in Outlook. The right workflow is easier to use than copy and paste.
Frequently asked questions
Do workflows send emails automatically?
No. Toggles is always user-initiated. Someone must click to apply a workflow and must click Send.
Can I control who sees or edits team workflows?
Yes. Business Pro includes admin controls and team-wide workspace management.
How is data stored?
All templates, workflows, and attachments are securely stored in Supabase and delivered through the Outlook add-in. See our Security Overview page for full details.
Does this work on desktop Outlook?
Yes. Toggles works in Outlook Web, the new Outlook for Windows, classic Outlook for Windows, and Outlook for Mac.
Can I import existing email templates?
Yes. You can paste in existing content, turn it into a workflow, and add the recipients, attachments, and structure your team needs.
Can new hires get access instantly?
Yes. Add them to your organization and they'll immediately see shared workflows and templates based on their access.
What makes Toggles different from Outlook templates?
Outlook templates do not enforce recipients, attachments, or team standards well. Toggles applies the full workflow inside Outlook so the right client email is easier to send correctly. Compare Toggles to common template tools.
What is included in the free trial?
The 14-day trial gives you full access to Premium or Business Pro features with no credit card required.
How does team pricing work?
Business Pro is $19 per user per month, or $180 per user per year, with a 5-seat minimum. It is built for teams that need shared workflows, admin control, and rollout support.
Can I pay monthly instead of annually?
Yes. We offer both monthly and annual billing. Annual billing includes a discount.
Does Toggles work with all email providers?
Currently, Toggles is available for Outlook.
How do I calculate ROI for my team?
The ROI Calculator estimates the time and cost impact of replacing manual repeat-email work with Toggles.
Email workflow audit
Estimate which emails are worth standardizing first
Get an opportunity score, time estimate, and recommended workflow templates before you choose the best Toggles plan for your team.
Make repeatable client emails easier to control
Start with one workflow, then standardize how your team sends that email in Outlook.
Reduce variation, prevent missing pieces, and make the right process easier to follow.