Consistent admissions communication
Give every counselor the same approved starting point for recurring student messages.
Outlook workflows for admissions teams
Send consistent admissions and student emails in Outlook
Help admissions teams prepare inquiry responses, campus visit confirmations, application checklist reminders, missing document requests, accepted-student next steps, and financial aid reminders with approved wording and the right details already in place.
Works directly inside Outlook. The user applies, reviews, and sends every email.
Start with admissions workflows and customize the student fields, links, deadlines, and approved wording.
How Toggles works
Prepare the complete email. Keep the send human.
Toggles runs inside Outlook. An admissions team member chooses the right inquiry, visit, application, document, or enrollment workflow, fills in the student-specific fields, and Toggles prepares the message. The staff member reviews, personalizes, and sends when ready. Nothing is auto-sent.
- 1
Choose the workflow
- 2
Fill in the fields
- 3
Review the email in Outlook
- 4
Send when ready
The daily reality
Admissions emails are repeatable, but the details cannot be missed
Inquiries, campus visits, application checklists, missing records, decisions, and enrollment deadlines often use a consistent structure with student-specific details. Toggles helps admissions staff send those recurring emails from Outlook with current wording, required links, and the right next steps already in place.
01
A required form is mentioned but not linked
02
An old deadline remains in a saved draft
03
Students receive different instructions from different staff members
04
New staff and student workers do not know which response is current
Who it is for
Give admissions leaders a more consistent team process
Standard workflows reduce missed links and attachments, make new staff easier to onboard, and give leaders fewer routine emails to review.
Faster staff onboarding
Help new admissions staff learn the current process without searching old emails.
Fewer missed details
Keep required links, deadlines, forms, and document instructions in the workflow.
Less routine review
Reduce the time leaders spend rewriting or checking the same student emails.
A better student experience
Send clearer, more consistent one-to-one communication without replacing Outlook or staff judgment.
Higher Ed workflow examples
An admissions communication lifecycle in Outlook
Give admissions staff an approved workflow at each milestone, while keeping student-specific context and final review with the person sending the email.
Inquiry response
Answer a prospective student's first question with current program information and a clear next step.
Workflow can include: Approved wording, program link, next step, counselor signatureCampus visit confirmation
Confirm the visit date, location, arrival instructions, agenda, and rescheduling details in one complete email.
Workflow can include: Campus visit link, arrival details, agenda, office contactApplication checklist reminder
Remind applicants which checklist items remain and where to complete each requirement.
Workflow can include: Checklist link, portal link, deadline, office contactMissing document request
List the exact records still needed, acceptable submission methods, and the date by which admissions needs them.
Workflow can include: Document checklist, upload link, deadline, office contactAccepted student next steps
Give admitted students a clear sequence for confirming enrollment, completing forms, and preparing for orientation.
Workflow can include: Deposit link, required forms, deadlines, next stepFinancial aid reminder
Remind students about outstanding financial aid steps with the correct deadline, resources, and office contact.
Workflow can include: Required action, deadline, financial aid links, office contactReady-to-customize workflows
View the starter packStart with the Higher Ed workflow pack
Use prebuilt admissions workflows for inquiries, campus visits, application reminders, missing documents, accepted-student next steps, and financial aid.
Fits your existing stack
The email layer, not the system of record
Student systems are built to store records and manage institutional processes. Toggles helps staff communicate those processes clearly in Outlook, where many student interactions still happen.
Start with one repeatable email
Give every office a dependable email standard
Start with admissions workflows for inquiries, visits, applications, missing documents, and accepted-student next steps.
Customize the student fields, links, deadlines, and approved wording for your institution.