Job Order Confirmation
Confirm a new job order with a client employer and set expectations for the search process.
Includes required fields, attachments, and recipients
Takes <30 seconds. No setup required.
What this workflow standardizes
Operational outcomes
- Confirms receipt of a new job order from a client company and outlines the staffing agency's next steps.
- Job order confirmed
- Staffing request acknowledgment
- Recruiter kickoff confirmation
Fields your team can fill in
To
Add recipients
Cc
Add recipients
Bcc
Add recipients
Subject
Search Activated — position_title at company_name
job-order-agreement
Hi client_contact_name,
Thank you for choosing to partner with us on your search for a position_title at company_name. We've formally activated the search, and I'm excited to get to work on this for you.
SEARCH DETAILS
• Position: position_title
• Openings: positions_count
• Target Start Date: target_start_date
• Fee Structure: fee_structure
The signed search agreement is attached for your records. Please review it and reach out if anything requires clarification.
WHAT TO EXPECT FROM US
We'll begin sourcing and screening candidates immediately. Depending on the market, you can expect to see an initial slate of qualified candidates within 7–10 business days. Each candidate we submit will include a written profile summarizing their background, compensation requirements, and our assessment of fit.
WHAT WE NEED FROM YOU
The faster we can schedule interviews with candidates you're interested in, the better your chances of securing top talent before they're placed elsewhere. We recommend committing to a 48–72 hour response window for submitted candidates and keeping at least 2 interview slots available each week.
I'll be your primary point of contact throughout the search. If anything changes on your end — budget, timeline, or job requirements — please let me know immediately so I can adjust accordingly.
Looking forward to finding you the right person. Reach me at me::phone anytime.
How it works
Use this workflow inside Outlook without rebuilding the email manually
Standardize the full process, then let your team launch the same complete email whenever they need it.
Add this workflow
Add this example to Outlook so the full email process is ready to use right away.
Install this workflow →
Open it in Outlook
Launch it from the compose window where your team already works.
Review, fill, and send
Review the remaining fields, then send with the right message already in place.
Roll out the standard
Standardize this process in Outlook
Start with one workflow, then give your team the same approved message, recipients, attachments, and structure every time.
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Helpful Resources
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Toggles for Outlook Quickstart Guide
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Toggles Business Pro Quickstart Guide
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