Job Candidate Follow-Up Email Workflow for Outlook
An example workflow to send a Job Candidate Follow-Up. Copy this ready-to-use Outlook email template, or use it as a reusable Toggles workflow with variables, recipients, attachments, and team sharing.
Free to try. No automatic sending - review every draft before sending.
Copy/paste template
Copy the job candidate follow-up email template
Use this once as a regular Outlook template, or launch the full Toggles workflow when you send it repeatedly.
What this template helps you avoid
Common email risks
- Missing required details
- Rewriting the same email manually
- Inconsistent wording across a team
- Forgetting attachments, links, recipients, or preparation notes
Fields your team can fill in
To
Add recipients
Cc
Add recipients
Bcc
Subject
Thanks for Chatting – Next Steps
Hi candidate_first_name,
Thanks again for taking the time to speak about the role_name role. It was great learning more about your background.
We're continuing to review candidates and will be in touch about next steps soon.
Best,
me::full_name
me::job_title
Workflow context
When to use this workflow
Use this workflow after a recruiter speaks with a candidate and needs to acknowledge the conversation while the team continues reviewing next steps.
What this replaces
This replaces inconsistent candidate follow-up emails, repeated role details, and manual HR BCC handling.
Why teams standardize this email
Prompt follow-up keeps candidates informed and improves trust. A workflow helps recruiters send consistent updates while keeping the message personal.
What Toggles adds beyond a normal Outlook template
Toggles inserts the workflow directly in Outlook, prompts for variables, prepares operational details, and keeps the draft editable before sending.
- Inserts the candidate follow-up email in Outlook
- Prompts for candidate name, role name, recruiter name, and recruiter job title
- Adds an approved next-steps subject line
- Can BCC a configured HR address
- Keeps the draft editable before sending
FAQ
Does Toggles move the candidate in the ATS?
No. Toggles prepares the email only. ATS updates remain in your recruiting system.
Can HR be copied or BCC'd?
Yes. This workflow includes a configured HR BCC recipient.
Can recruiters customize next-step timing?
Yes. The Outlook draft remains editable before sending.
Part of a starter pack
Explore the Human Resources Starter Pack
Help HR teams send consistent interview, candidate follow-up, offer, onboarding, policy, reminder, and employee coordination emails in Outlook.
Email workflow audit
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How it works
Use this workflow inside Outlook without rebuilding the email manually
Standardize the full process, then let your team launch the same complete email whenever they need it.
Add this workflow
Add this example to Outlook so the full email process is ready to use right away.
Install this workflow →
Open it in Outlook
Launch it from the compose window where your team already works.
Review, fill, and send
Review the remaining fields, then send with the right message already in place.
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Roll out the standard
Standardize this process in Outlook
Start with one workflow, then give your team the same approved message, recipients, attachments, and structure every time.
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