Press or Launch Announcement Forward Email Workflow for Outlook
An example workflow to send a Press or Launch Announcement Forward. Copy this ready-to-use Outlook email template, or use it as a reusable Toggles workflow with variables, recipients, attachments, and team sharing.
Free to try. No automatic sending - review every draft before sending.
Copy/paste template
Copy the press or launch announcement forward email template
Use this once as a regular Outlook template, or launch the full Toggles workflow when you send it repeatedly.
What this template helps you avoid
Common email risks
- Missing required details
- Rewriting the same email manually
- Inconsistent wording across a team
- Forgetting attachments, links, recipients, or preparation notes
Fields your team can fill in
To
Add recipients
Cc
Bcc
Add recipients
Subject
Big News – announcement_title
Hi recipient_first_name,
Sharing some exciting news — we just announced announcement_title!
You can read more about it announcement_linkhere.
Appreciate your continued support and feedback.
-- me::full_name
Workflow context
When to use this workflow
Use this workflow when sharing a press release, launch announcement, or company update with a specific client, partner, prospect, or stakeholder.
What this replaces
This replaces one-off announcement forwards, inconsistent context, and manual recipient handling for each outreach email.
Why teams standardize this email
Announcements work best when the context is short and relevant. A workflow gives teams a consistent way to share the link while still allowing the sender to personalize the note.
What Toggles adds beyond a normal Outlook template
Toggles inserts the workflow directly in Outlook, prompts for variables, prepares operational details, and keeps the draft editable before sending.
- Inserts the announcement forwarding email in Outlook
- Prompts for recipient name, announcement title, announcement link, and sender name
- Adds a subject line tied to the announcement
- Can include configured recipients or internal visibility if the workflow uses them
- Keeps the draft editable before sending
FAQ
Is Toggles a PR distribution platform?
No. Toggles prepares user-initiated Outlook drafts, not mass announcement campaigns.
Can the sender personalize the forwarded note?
Yes. The Outlook draft remains editable before sending.
Does Toggles host the announcement?
No. The workflow can include a link to the announcement, which is hosted in your existing system or website.
Part of a starter pack
Explore the Executive Starter Pack
Give leaders and executive assistants a faster way to prepare structured updates, meeting recaps, approvals, announcements, and document requests in Outlook.
Email workflow audit
Make sure this is the right workflow to standardize first
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How it works
Use this workflow inside Outlook without rebuilding the email manually
Standardize the full process, then let your team launch the same complete email whenever they need it.
Add this workflow
Add this example to Outlook so the full email process is ready to use right away.
Install this workflow →
Open it in Outlook
Launch it from the compose window where your team already works.
Review, fill, and send
Review the remaining fields, then send with the right message already in place.
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Roll out the standard
Standardize this process in Outlook
Start with one workflow, then give your team the same approved message, recipients, attachments, and structure every time.
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