Open House Invitation Email Workflow for Outlook
Send an open house invitation with property highlights to prospective buyers. Copy this ready-to-use Outlook email template, or use it as a reusable Toggles workflow with variables, recipients, attachments, and team sharing.
Free to try. No automatic sending - review every draft before sending.
Copy/paste template
Copy the open house invitation email template
Use this once as a regular Outlook template, or launch the full Toggles workflow when you send it repeatedly.
What this template helps you avoid
Common email risks
- Missing required details
- Rewriting the same email manually
- Inconsistent wording across a team
- Forgetting attachments, links, recipients, or preparation notes
Fields your team can fill in
To
Add recipients
Cc
Add recipients
Bcc
Add recipients
Subject
Open House — property_address
Hi client_first_name,
I'd love to invite you to come see property_address in person — and I think you'll be impressed. This home has a lot to offer, and an open house is the perfect opportunity to experience it without any pressure.
OPEN HOUSE DETAILS
• Property: property_address
• Date: open_house_date
• Time: open_house_time
• List Price: $list_price
• Bedrooms: bedrooms | Bathrooms: bathrooms
PROPERTY HIGHLIGHTS
A full property flyer with photos and details is attached, but here are a few things that set this home apart:
• Thoughtfully updated kitchen and main living areas
• Private backyard ideal for entertaining
• Located in a well-established neighborhood with easy access to schools, parks, and commuting routes
• Well-maintained mechanicals — this is a home you can move into with confidence
NO APPOINTMENT NECESSARY
Stop by anytime during the open house window — you're welcome to bring a partner, family member, or anyone else whose opinion matters to you. I'll be on-site to answer questions and walk you through the property.
If you'd prefer a private showing outside of the open house, just reach out and I'll get something on the calendar. Call me at me::phone — I'd love to see you there.
Workflow context
When to use this workflow
Use this workflow when inviting a prospective buyer or client to an open house and highlighting the property details that matter most.
What this replaces
This replaces manually writing open house invitations, retyping address and pricing details, and searching for the right property attachment or flyer.
Why teams standardize this email
Open house outreach should be clear and easy to act on. A workflow helps agents include the same core details while still personalizing for the buyer.
What Toggles adds beyond a normal Outlook template
Toggles inserts the workflow directly in Outlook, prompts for variables, prepares operational details, and keeps the draft editable before sending.
- Inserts the open house invitation email in Outlook
- Prompts for client name, property address, open house date, open house time, list price, bedrooms, bathrooms, and phone number
- Adds a property-specific subject line
- Can include configured property materials if the workflow uses attachments
- Keeps the email editable before sending
FAQ
Does Toggles manage open house RSVPs?
No. Toggles prepares the invitation email. RSVP handling remains in your existing process.
Can the agent add custom property highlights?
Yes. The Outlook draft can be edited before sending.
Is this for one-to-one outreach or mass marketing?
Toggles is designed for user-initiated Outlook drafts, not mass email campaigns.
Email workflow audit
Make sure this is the right workflow to standardize first
Use the audit to compare repeatable Outlook emails by volume, risk, and complexity before choosing the first workflow for your team.
How it works
Use this workflow inside Outlook without rebuilding the email manually
Standardize the full process, then let your team launch the same complete email whenever they need it.
Add this workflow
Add this example to Outlook so the full email process is ready to use right away.
Install this workflow →
Open it in Outlook
Launch it from the compose window where your team already works.
Review, fill, and send
Review the remaining fields, then send with the right message already in place.
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Roll out the standard
Standardize this process in Outlook
Start with one workflow, then give your team the same approved message, recipients, attachments, and structure every time.
Helpful Resources
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Toggles for Outlook Quickstart Guide
A step-by-step guide for getting started with Toggles for Outlook.
Toggles Business Pro Quickstart Guide
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