Inspection Report Delivery
Deliver the home inspection report to a buyer and help them interpret the findings.
Includes required fields, attachments, and recipients
Takes <30 seconds. No setup required.
What this workflow standardizes
Operational outcomes
- Delivers a completed property inspection report to a buyer or seller after an inspection is conducted.
- Inspection report sent
- Property inspection results
- Home inspection document delivery
Fields your team can fill in
To
Add recipients
Cc
Add recipients
Bcc
Add recipients
Subject
Inspection Report Ready — property_address
inspection-report
Hi client_first_name,
Your home inspection report for property_address is attached. The inspection was completed on inspection_date by inspector_name, and I've reviewed the findings and want to share my perspective before you read through it.
KEY FINDINGS
• key_findings
HOW TO READ THIS REPORT
Inspection reports are designed to be thorough — which means they often flag minor cosmetic issues alongside more significant concerns. Don't let the length of the report alarm you. What matters is the severity and cost of what's identified, not the number of line items.
As you review, I'd suggest organizing findings into three buckets:
• Safety issues that must be addressed immediately
• Structural or system concerns that warrant negotiation with the seller
• Cosmetic or deferred maintenance items that are expected for a home of this age
YOUR OPTIONS
Based on the inspection findings, you have several paths forward. You can request repairs, ask for a credit at closing, renegotiate the price, or proceed as-is. In some cases, depending on the severity, you may also choose to exercise your inspection contingency to exit the contract.
Let's talk through the findings together before you decide. I have a good read on what's normal in this market and what warrants pushing back. Call me at me::phone and we'll strategize.
Workflow context
When to use this workflow
Use this workflow when delivering a home inspection report to a buyer and summarizing key findings or next steps.
What this replaces
This replaces rewriting inspection report emails, manually adding property and inspector details, and checking whether the inspection report is attached.
Why teams standardize this email
Inspection reports can create anxiety for buyers. A workflow helps agents provide consistent context, explain next steps, and ensure the report is included before sending.
What Toggles handles
The workflow prepares the operational details your team should not have to rebuild by hand.
- Inserts the inspection report delivery email in Outlook
- Prompts for client name, property address, inspection date, inspector name, key findings, and phone number
- Adds a property-specific subject line
- Can require the inspection report attachment
- Keeps the message editable for agent review
FAQ
Does Toggles interpret the inspection report?
No. Toggles prepares the email. The agent can summarize key findings, but the inspection report comes from the inspector.
Can the inspection report attachment be required?
Yes. This workflow can require the inspection report before sending.
Can the agent adjust the explanation for each buyer?
Yes. The Outlook draft remains editable before sending.
Email workflow audit
Make sure this is the right workflow to standardize first
Use the audit to compare repeatable Outlook emails by volume, risk, and complexity before choosing the first workflow for your team.
How it works
Use this workflow inside Outlook without rebuilding the email manually
Standardize the full process, then let your team launch the same complete email whenever they need it.
Add this workflow
Add this example to Outlook so the full email process is ready to use right away.
Install this workflow →
Open it in Outlook
Launch it from the compose window where your team already works.
Review, fill, and send
Review the remaining fields, then send with the right message already in place.
Explore Solutions By Role
Operations
See how Toggles helps operations teams standardize repeatable client emails in Outlook.
Customer Success
See how Toggles helps customer success teams standardize repeatable client emails in Outlook.
Legal
See how Toggles helps legal teams standardize repeatable client emails in Outlook.
Roll out the standard
Standardize this process in Outlook
Start with one workflow, then give your team the same approved message, recipients, attachments, and structure every time.
Helpful Resources
5 Everyday Email Tasks You're Wasting Time On (And How to Fix Them)
Discover how professionals can save hours each week by automating repetitive email tasks, ensuring consistency, and improving communication quality with Toggles for Outlook.
Toggles for Outlook Quickstart Guide
A step-by-step guide for getting started with Toggles for Outlook.
Toggles Business Pro Quickstart Guide
A step-by-step guide for getting started with Toggles for Outlook for your team with Business Pro.