Security Deposit Return Notice
Notify a former tenant of their security deposit return amount with an itemized statement.
Includes required fields, attachments, and recipients
Takes <30 seconds. No setup required.
What this workflow standardizes
Operational outcomes
- Notifies a departing tenant of the security deposit return amount and timeline after move-out.
- Security deposit return
- Deposit refund notice
- Move-out deposit summary
Fields your team can fill in
To
Add recipients
Cc
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Bcc
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Subject
Security Deposit Return — property_address
deposit-itemization
Hi tenant_first_name,
Following your move-out from Unit unit_number at property_address, we've completed our inspection and accounting of your security deposit. Here is a summary of the deposit disposition.
DEPOSIT SUMMARY
• Original Security Deposit: $original_deposit
• Total Deductions: $deductions_total
• Refund Amount: $refund_amount
An itemized breakdown of all deductions is attached. Please review it carefully — each line item is identified with a description and associated cost. Deductions have been limited to damages beyond normal wear and tear, as required by applicable landlord-tenant law.
RECEIVING YOUR REFUND
• Payment Method: payment_method
• Expected by: expected_delivery_date
If you have not received your refund by expected_delivery_date, please contact us immediately so we can investigate and reissue if necessary.
QUESTIONS ABOUT DEDUCTIONS
If you disagree with any of the deductions, you have the right to dispute them in accordance with state landlord-tenant law. Please reach out to us first — we're willing to review documentation or discuss concerns before any formal dispute process becomes necessary.
Thank you for your tenancy at property_address. We wish you the best. You can reach us at me::phone.
How it works
Use this workflow inside Outlook without rebuilding the email manually
Standardize the full process, then let your team launch the same complete email whenever they need it.
Add this workflow
Add this example to Outlook so the full email process is ready to use right away.
Install this workflow →
Open it in Outlook
Launch it from the compose window where your team already works.
Review, fill, and send
Review the remaining fields, then send with the right message already in place.
Roll out the standard
Standardize this process in Outlook
Start with one workflow, then give your team the same approved message, recipients, attachments, and structure every time.
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