Lease Renewal Offer
Send a lease renewal offer to a tenant with updated terms and deadline.
Includes required fields, attachments, and recipients
Takes <30 seconds. No setup required.
What this workflow standardizes
Operational outcomes
- Presents a formal lease renewal offer to a tenant with updated terms and an expiration deadline.
- Lease renewal offer sent
- New lease terms delivered
- Tenant renewal proposal
Fields your team can fill in
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Subject
Lease Renewal Offer — property_address
lease-renewal-agreement
Hi tenant_first_name,
Your current lease for Unit unit_number at property_address is set to expire on current_lease_end_date, and we'd like to offer you the opportunity to renew. We value you as a resident and hope you'll choose to stay.
RENEWAL TERMS
• Property: property_address, Unit unit_number
• Renewal Term: new_lease_term
• New Monthly Rent: $new_monthly_rent
• Response Deadline: response_deadline
The updated lease agreement is attached. Please review it carefully — the rent reflects the adjustment noted above, and all other lease terms and conditions remain the same as your current agreement unless otherwise noted in writing.
HOW TO ACCEPT
Sign and return the attached lease agreement by response_deadline. You can sign electronically or drop off a physical copy at our management office. Once we receive your signed renewal, we'll send you a countersigned copy for your records.
IF YOU PLAN TO MOVE OUT
If you decide not to renew, your current lease requires written notice as specified in your lease agreement — typically 30–60 days before your lease end date. Please review your lease for the exact notice period and contact us promptly so we can begin transition planning.
Thank you for being a valued resident. Please call me at me::phone if you have questions about the renewal terms or need to discuss your options.
How it works
Use this workflow inside Outlook without rebuilding the email manually
Standardize the full process, then let your team launch the same complete email whenever they need it.
Add this workflow
Add this example to Outlook so the full email process is ready to use right away.
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Open it in Outlook
Launch it from the compose window where your team already works.
Review, fill, and send
Review the remaining fields, then send with the right message already in place.
Roll out the standard
Standardize this process in Outlook
Start with one workflow, then give your team the same approved message, recipients, attachments, and structure every time.
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Helpful Resources
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