Lease Renewal Notice
Send a lease renewal offer to a tenant with updated terms and a response deadline.
Includes required fields, attachments, and recipients
Takes <30 seconds. No setup required.
What this workflow standardizes
Operational outcomes
- Notifies a tenant that their lease is expiring and prompts them to confirm whether they will renew.
- Lease expiration notice
- Renewal decision request
- Tenant lease reminder
Fields your team can fill in
To
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Subject
Lease Renewal Offer — property_address
lease-renewal-agreement
Hi tenant_first_name,
Your current lease for property_address is approaching its end date of current_lease_end_date, and we'd like to offer you the opportunity to renew. We value you as a tenant and hope you'll choose to continue making this your home.
RENEWAL OFFER
• Property: property_address
• Renewal Term: renewal_term
• New Monthly Rent: $new_monthly_rent
• Response Deadline: response_deadline
The renewal lease agreement is attached. Please review all terms carefully — the renewal reflects updated rent as noted above, with all other terms and conditions remaining the same as your current lease unless otherwise indicated.
HOW TO ACCEPT
To renew, please sign the attached lease agreement and return it to us by response_deadline. You may sign and return it electronically or drop off a signed copy at our office.
IF YOU PLAN TO VACATE
If you do not wish to renew, please notify us in writing by response_deadline as required under your current lease agreement. This gives us time to plan accordingly and ensures you fulfill your notice obligations.
We appreciate your tenancy and hope to continue this arrangement. If you have questions about the renewal terms or would like to discuss anything before signing, please reach out at me::phone.
How it works
Use this workflow inside Outlook without rebuilding the email manually
Standardize the full process, then let your team launch the same complete email whenever they need it.
Add this workflow
Add this example to Outlook so the full email process is ready to use right away.
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Open it in Outlook
Launch it from the compose window where your team already works.
Review, fill, and send
Review the remaining fields, then send with the right message already in place.
Roll out the standard
Standardize this process in Outlook
Start with one workflow, then give your team the same approved message, recipients, attachments, and structure every time.
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